2020 Conference Housing Info
Conference housing will be available in the Galt House and Hyatt Regency hotels with Galt House overflow options at the Courtyard by Marriott Louisville Downtown and the Embassy Suites Louisville Downtown. KMEA strongly recommends making room reservations by the first full week in January.
Use the map and chart below to compare the hotels.
| Hotel Comparison Chart | ||||||
|---|---|---|---|---|---|---|
| Galt House | May use credit card | May use school purchase order | Purchase order accepted as payment at check-in | Tax-exempt honored | May reserve multiple rooms | |
| Online (KMEA recommends) | Yes | No | No | No | No | |
| Phone (KMEA does not recommend) | Yes | Yes | Yes | Yes | Yes | |
| Fax or email (KMEA recommends) | Yes | Yes | Yes | Yes | Yes | |
| Free breakfast | No | |||||
| Daily parking cost | $12 | |||||
| Lodging rates | 1 person | 2 persons | 3 persons | 4 persons | ||
| $147 + tax | $152 + tax | $157 + tax | $162 + tax | |||
| For more information about the Galt House and making reservations, click here. | ||||||
| Courtyard by Marriott Louisville Downtown | May use credit card | May use school purchase order | Purchase order accepted as payment at check-in | Tax-exempt honored | May reserve multiple rooms | |
| Online (KMEA recommends) | Yes | Yes | No | No | No | |
| Phone (KMEA recommends) | Yes | Yes | No | Yes | Yes | |
| Fax or email | N/A | N/A | N/A | N/A | N/A | |
| Free breakfast | Yes (Thurs & Fri) | |||||
| Daily parking cost | $17 | |||||
| Lodging rates | $157 + tax | |||||
| For more information about the Courtyard by Marriott Louisville Downtown and making reservations, click here. | ||||||
| Embassy Suites Louisville Downtown | May use credit card | May use school purchase order | Purchase order accepted as payment at check-in | Tax-exempt honored | May reserve multiple rooms | |
| Online (KMEA recommends) | Yes | Yes | No | Yes | No | |
| Phone (KMEA recommends) | Yes | Yes | No | Yes | Yes | |
| Fax or email | N/A | N/A | N/A | N/A | N/A | |
| Free breakfast | Yes | |||||
| Daily parking cost | $15/$30 | |||||
| Lodging rates | 1 person | 2 persons | 3 persons | 4 persons | ||
| $159 + tax | $164 + tax | $169 + tax | $174 + tax | |||
| For more information about the Embassy Suites Louisville Downtown and making reservations, click here. | ||||||
| Hyatt Regency Louisville | May use credit card | May use school purchase order | Purchase order accepted as payment at check-in | Tax-exempt honored | May reserve multiple rooms | |
| Online (KMEA recommends) | Yes | No | No | Yes | No | |
| Phone (KMEA recommends) | Yes* | No | No | Yes* | Yes* | |
| Fax or email (KMEA recommends) | Yes | No | No | Yes | Yes† | |
| Free breakfast | No | |||||
|
Daily parking cost
|
|
|||||
| Lodging rates | 1 person | 2 persons | 3 persons | 4 persons | ||
| $151 + tax | $156 + tax | $161 + tax | $166 + tax | |||
|
For more information about the Hyatt Regency Louisville and making reservations, click here.
|
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| _________________ * Hyatt group code G-KM20 † Hyatt All-State Choir shared housing form |
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Galt House
140 North Fourth Street, Louisville, KY 40202
The following all-state rehearsals take place at the Galt House:
- All-State Bands
- All-State Orchestras
- Kentucky Children’s Chorus
- Kentucky Junior High Chorus
- Intercollegiate Jazz
What if there are no rooms left at the Galt House?
- Due to construction and reconfiguration of rooms at the Galt House, there will be a shortage of rooms based on previous lodging history.
- In the case the Galt House is full when you try to make your arrangements, overflow housing blocks are available at the Courtyard by Marriott Louisville Downtown or the Embassy Suites. Information for those hotels is included on this webpage.
Galt House Online Reservations
Galt House Phone Reservations (not recommended for reserving multiple rooms)
502-589-5200 or 800-843-4258
Galt House Faxed or Emailed Reservations (recommended)
Galt House Group Housing Form 2020 (PDF)
Galt House Group Housing Form 2020 (DOC)
- Schools wishing to share rooms MUST arrange this with each other prior to submitting this form.
- The Galt House will split payment among schools sharing a room.
- When sharing with another school, teachers from both schools should fill out the group housing form, and for the shared rooms each teacher should include the names of the students from both schools. The hotel can then properly bill each school, and can merge students according to the teachers’ request.
Galt House Room Rates
| Galt House STATE SALES TAX EXEMPT RATE per night, which includes 9.5% tax | |||
|---|---|---|---|
| Occupancy | Pre-tax | Full-Rate | Per Person |
| 1 Person | $147 | $160.98 | $160.98 |
| 2 Persons | $152 | $166.44 | $83.22 |
| 3 Persons | $157 | $171.92 | $57.31 |
| 4 Persons | $162 | $177.39 | $44.35 |
| Galt House NON-EXEMPT RATE per night, which includes 16.07% tax | |||
| Occupancy | Pre-tax | Full-Rate | Per Person |
| 1 Person | $147 | $170.62 | $170.62 |
| 2 Persons | $152 | $176.43 | $88.22 |
| 3 Persons | $157 | $182.24 | $60.74 |
| 4 Persons | $162 | $188.03 | $47.01 |
Courtyard by Marriott Louisville Downtown
100 South Second St, Louisville, KY 40202
Courtyard by Marriott Louisville Downtown Online Reservations
Courtyard by Marriott Louisville Downtown Phone Reservations
502-562-0200
Marriott Courtyard Room Rates
| Courtyard by Marriott Louisville Downtown STATE SALES TAX EXEMPT RATE per night, which includes 9.5% tax | |||
|---|---|---|---|
| Occupancy | Pre-tax | Full-Rate | Per Person |
| 1 Person | $157 | $171.92 | $171.92 |
| 2 Persons | $157 | $171.92 | $85.96 |
| 3 Persons | $157 | $171.92 | $57.31 |
| 4 Persons | $157 | $171.92 | $42.98 |
| Courtyard by Marriott Louisville Downtown NON-EXEMPT RATE per night, which includes 16.07% tax | |||
| Occupancy | Pre-tax | Full-Rate | Per Person |
| 1 Person | $157 | $182.23 | $182.23 |
| 2 Persons | $157 | $182.23 | $91.12 |
| 3 Persons | $157 | $182.23 | $60.75 |
| 4 Persons | $157 | $182.23 | $45.56 |
Embassy Suites Louisville Downtown
501 South Fourth St, Louisville, KY 40202
Embassy Suites Louisville Downtown Online Reservations
Embassy Suites Louisville Downtown Phone Reservations
502-813-3800 or 866-238-4218
| Embassy Suites Louisville Downtown STATE SALES TAX EXEMPT RATE per night, which includes 9.5% tax | |||
|---|---|---|---|
| Occupancy | Pre-tax | Full-Rate | Per Person |
| 1 Person | $159 | $174.11 | $174.11 |
| 2 Persons | $164 | $179.58 | $89.79 |
| 3 Persons | $169 | $185.06 | $61.69 |
| 4 Persons | $174 | $190.53 | 47.64 |
| Embassy Suites Louisville Downtown NON-EXEMPT RATE per night, which includes 16.07% tax | |||
| Occupancy | Pre-tax | Full-Rate | Per Person |
| 1 Person | $159 | $184.56 | $184.56 |
| 2 Persons | $164 | $190.36 | $95.18 |
| 3 Persons | $169 | $196.16 | $65.39 |
| 4 Persons | $174 | $201.97 | $50.49 |
Hyatt Regency
320 West Jefferson St., Louisville, KY 40202
The following all-state rehearsals take place at the Hyatt Regency:
- All-State High School Choir Rehearsals next door and accessible via pedway and parking structure
Hyatt Regency Online Reservations – (not for All-State)
Hyatt Regency Phone Reservations — (not for All-State)
800-233-1234
Hyatt Regency Faxed or Emailed Reservations (only for All-State)
Single School All-State Choir Housing Form
Schools that are not sharing rooms with other schools should use the linked form to arrange for lodging at the Hyatt Regency.
- Schools can book multiple rooms as a room block using the Single School Housing form. One form should be used for all rooms reserved.
- Schools wishing to share rooms MUST complete the Multiple School Housing Survey.
Multiple School All-State Choir Housing Registration (only for All-State)
Schools that are sharing rooms with other schools should complete the above-linked housing survey for lodging at the Hyatt Regency.
Hyatt Regency Room Rates
| Hyatt Regency STATE SALES TAX EXEMPT rate per night, which includes 9.5% tax | |||
|---|---|---|---|
| Occupancy | Pre-tax | Full-Rate | Per Person |
| 1 Person | $151 | $165.35 | $165.35 |
| 2 Persons | $156 | $170.82 | $85.41 |
| 3 Persons | $161 | $176.30 | $58.77 |
| 4 Persons | $166 | $181.77 | $45.45 |
| Hyatt Regency NON-EXEMPT rate per night, which includes 16.07% tax | |||
| Occupancy | Pre-tax | Full-Rate | Per Person |
| 1 Person | $151 | $175.27 | $175.27 |
| 2 Persons | $156 | $181.07 | $90.54 |
| 3 Persons | $161 | $186.87 | $62.29 |
| 4 Persons | $166 | $192.68 | $48.17 |
List of Schools Wanting to Share All-State Housing
Please email tony@kmea.org to request inclusion on the List of Schools Wanting to Share All-State Housing. Schools wishing to share housing must arrange for this with other schools prior to making hotel reservations or submitting housing forms. Directors may wish to access the All-State rosters found online in the KMEA Information Center to determine whether other schools may have uneven numbers of male of female students that would fill out incomplete rooms. Due to time constraints, the KMEA office staff cannot assist with the search for other schools to pair with.