2022 Conference Housing Info
Conference housing will be available in the Galt House and Hyatt Regency hotels. KMEA strongly recommends making room reservations by the first full week in January.
The Galt House has informed KMEA that after the January 18 deadline they are not adding rooms at the KMEA rate. Those seeking lodging at a conference rate might contact the Hyatt Regency.
Galt House
140 North Fourth Street, Louisville, KY 40202
The following all-state rehearsals take place at the Galt House:
All-State Bands, All-State Orchestras, Kentucky Children’s Chorus, Kentucky Junior High Chorus, Intercollegiate Jazz
Payment overview
1. The Galt House Hotel no longer accepts POs for payment. All reservations must be guaranteed with a credit card except for Option 4c, described below. Credit cards may also be used as final payment or checks may be presented prior to or at the time of check in. Credit Card information for reservations should be submitted by using the Credit Card Authorization form along with the group housing form.
2. Alternatively, the Galt House can provide a pro forma invoice to which your school can pay by check. If provided with the school’s state tax-exempt number, the Galt House will invoice the total cost with state taxes removed.
3. Payment must be received in full via check or credit card at the time of arrival.
Galt House payment options (choose one)
Option 1. If not for all-state: Galt House Online Individual Reservations
Option 2. Only if for all-state: Galt House Online Multiple Guest Reservations If you wish to reserve your rooms online, click the link. This requires the use of a credit card.
Option 3. Galt House Phone Reservations (not recommended for reserving multiple rooms)
502-589-5200 or 800-843-4258
Room Block Codes: for Individuals/Teachers – 0201KME
for Students – 0202KME
Option 4. Galt House Faxed or Emailed Reservations (recommended)
Galt House Group Housing Form 2022 (PDF) or Galt House Group Housing Form 2022 (DOC)
Option 4a. Galt House Group Housing Form (above) and pay with a credit card. Complete the Galt House Group Housing Form and Credit Card Authorization form and email to mdrury@ajshotels.com by January 18. Schools wishing to share rooms MUST arrange this with each other prior to submitting this form. The Galt House will split payment among schools sharing a room. When sharing with another school, teachers from both schools should fill out the group housing form, and for the shared rooms each teacher should include the names of the students from both schools. The hotel can then properly bill each school and can merge students according to the teachers’ request.
Option 4b. Complete the Galt House Group Housing Form (above) with plans to pay with check upon arrival To pay with check upon arrival, complete the Galt House Group Housing Form and the Credit Card Authorization form and email to mdrury@ajshotels.com by January 18. Be sure to select “Check upon arrival” as final payment on page one of the group housing form. Otherwise, the credit card listed on the credit card authorization form may be charged.
Option 4c. Complete the Galt House Group Housing Form and await a pro forma invoice, then send a check in advance (this is the only way to avoid the use of a credit card to reserve rooms) To guarantee the reservation without the use of a credit card, complete the Galt House Group Housing Form and email to mdrury@ajshotels.com by January 18. Mary Drury will then email you a pro forma invoice, the purpose of which is to quote the exact amount that will be owed. If the form is provided with the school’s tax exempt number, the quoted rate will be minus state tax. You may then mail a check in that amount with another copy of the Galt House Group Housing Form before January 18 to confirm the reservation. If you select this option you need to follow up with your school bookkeeper after requesting the check, as the reservation will be cancelled after January 18 and you will not be guaranteed lodging.
Schools wishing to share rooms MUST arrange this with each other prior to submitting the group housing form.
The Galt House will split payment among schools sharing a room.
When sharing with another school, teachers from both schools should fill out the group housing form, and for the shared rooms each teacher should include the names of the students from both schools. The hotel can then properly bill each school, and can merge students according to the teachers’ request.
Galt House Room Rates
| Galt House STATE SALES TAX EXEMPT RATE per night, which includes 9.5% tax. Must be paid using a school credit card or check with proof of tax exempt status. | |||
|---|---|---|---|
| Occupancy | Pre-tax | Full-Rate | Per Person |
| 1 Person | $159.00 | $174.11 | $174.11 |
| 2 Persons | $164.00 | $179.58 | $89.79 |
| 3 Persons | $169.00 | $185.06 | $61.69 |
| 4 Persons | $174.00 | $190.53 | $47.64 |
| Galt House NON-EXEMPT RATE per night, which includes 16.07% tax | |||
| Occupancy | Pre-tax | Full-Rate | Per Person |
| 1 Person | $159.00 | $184.56 | $184.56 |
| 2 Persons | $164.00 | $190.36 | $95.18 |
| 3 Persons | $169.00 | $196.16 | $65.39 |
| 4 Persons | $174.00 | $201.97 | $50.50 |
Hyatt Regency
320 West Jefferson St., Louisville, KY 40202
The following all-state rehearsals take place at the Hyatt Regency:
All-State High School Choir Rehearsals are next door and accessible via the pedway and parking structure
Hyatt Regency Online Reservations – (not for All-State)
Hyatt Regency Phone Reservations — (not for All-State)
800-233-1234
Hyatt Regency Faxed or Emailed Reservations (only for All-State)
Single School All-State Choir Housing Form
Schools that are not sharing rooms with other schools should use the linked form to arrange for lodging at the
Hyatt Regency.
Schools can book multiple rooms as a room block using the Single School Housing form. One form should be used for all rooms reserved.
Schools wishing to share rooms MUST complete the Multiple School Housing Survey.
Multiple School All-State Choir Housing Registration – (only for All-State)
Schools that are sharing rooms with other schools should complete the above-linked housing survey for lodging at the Hyatt Regency.
Hyatt Regency Room Rates
| Hyatt Regency STATE SALES TAX EXEMPT rate per night, which includes 9.5% tax | |||
|---|---|---|---|
| Occupancy | Pre-tax | Full-Rate | Per Person |
| 1 Person | $157 | $171.92 | $171.92 |
| 2 Persons | $162 | $177.39 | $88.70 |
| 3 Persons | $167 | $182.87 | $60.96 |
| 4 Persons | $173 | $189.44 | $47.36 |
| Hyatt Regency NON-EXEMPT rate per night, which includes 16.07% tax | |||
| Occupancy | Pre-tax | Full-Rate | Per Person |
| 1 Person | $157 | $182.23 | $182.23 |
| 2 Persons | $162 | $188.04 | $94.02 |
| 3 Persons | $167 | $193.84 | $64.62 |
| 4 Persons | $173 | $200.81 | $50.21 |
List of Schools Wanting to Share All-State Housing
Please email tony@kmea.org to request inclusion on the List of Schools Wanting to Share All-State Housing. Schools wishing to share housing must arrange for this with other schools prior to making hotel reservations or submitting housing forms. Directors may wish to access the All-State rosters found online in the KMEA Information Center to determine whether other schools may have uneven numbers of male of female students that would fill out incomplete rooms. Due to time constraints, the KMEA office staff cannot assist with the search for other schools to pair with.