Conference Housing

2019 Conference Housing Info

Conference housing will be available in the Galt House and Hyatt Regency hotels. KMEA strongly recommends making room reservations by the first full week in January. If you would like to share a room with another school, information will be available soon.

Galt House Lodging

Who most often choose to reserve a room at the Galt House?

• Conference attendees
• Exhibitors
• All-State Band
• All-State Orchestra
• Kentucky Children’s Chorus
• Kentucky Junior High Chorus
• Invited Conference Performing Groups
• Collegiate Groups

How can a room be reserved?

• Online
• Phone
• Fax
• Email
• Mail

Who most often choose to reserve a room at the Galt House?

• Conference Attendees
• Exhibitors
• All-State Band
• All-State Orchestra
• Kentucky Children’s Chorus
• Kentucky Junior High Chorus
• Invited Conference Performing Groups
• Collegiate Groups

Galt House Online Reservations

• Online reservations must be made with a credit card, but tax-exempt status will not be honored.
• Pre-payment of housing costs is expected prior to arrival.
• Online reservations may be charged to a purchase order by sending the purchase order to the Galt House in advance or providing the purchase order upon arrival.
• Schools can book multiple rooms over the phone as a room block. One reservation may be made for all rooms.

Galt House Phone Reservations

502-589-5200 or 800-843-4258

• Phone reservations may be made with a credit card or a purchase order.
• Tax-exempt status can be honored for reservations using a purchase order or school/company credit card. A Tax Exempt Certificate must be sent to the Galt House in advance or provided upon arrival.
• Pre-payment of housing costs is expected prior to arrival.
• Phone reservations may be charged to a purchase order by sending the purchase order to the Galt House in advance or providing the purchase order upon arrival.
• Schools can book multiple rooms over the phone as a room block. One reservation may be made for all rooms.
• Should you experience problems making reservations over the phone, please use the online reservation link above or the form below.

Galt House Faxed or Emailed Reservations

Galt House Group Housing Form (PDF)

Galt House Group Housing Form (DOC)

• Faxed or Emailed reservations may be made with a credit card or a purchase order.
• Tax-exempt status can be honored for reservations using a purchase order or school/company credit card. A Tax-exempt Certificate must be sent to the Galt House in advance or provided upon arrival.
• Faxed or emailed reservations may be charged to a purchase order by sending the purchase order to the Galt House with this form or providing the purchase order upon arrival.
• Pre-payment of housing costs is expected prior to arrival.
• Schools can book multiple rooms as a room block using this form. One form may be used for all rooms reserved.
• Schools wishing to share rooms MUST arrange this with each other prior to submitting this form.
• Payment can be split among schools sharing a room.

Galt House Room Rates 

Hyatt Regency Lodging

Who most often chooses to reserve a room at the Hyatt Regency?

• Conference Attendees
• Exhibitors
• All-State High School Choir
• Invited Conference Performing Groups
• Collegiate Groups

How might a room at the Hyatt Regency be reserved?

• Online
• Phone
• Fax
• Email
• Mail

Hyatt Regency Online Reservations – (not for All-State)

• You must enter the lodging dates and then hit “click rate”.
• Online reservations must be made with a credit card or debit card, but tax-exempt status will not be honored.
• Pre-payment of housing costs is expected prior to arrival.
• The Hyatt Regency does not accept purchase orders.
• Schools cannot book multiple rooms online.

Hyatt Regency Phone Reservations — (not for All-State)

800-233-1234

• Ask to make a reservation in the KMEA General Housing Block with the Group Code, G-KM19.
• Phone reservations may be made with a credit card.
• Tax-exempt status can be honored for reservations using a check or school/company credit card. A Tax Exempt Certificate must be sent to the Hyatt in advance or provided upon arrival.
• Pre-payment of housing costs is expected prior to arrival.
• The Hyatt does not accept purchase orders.
• Schools can book multiple rooms over the phone as a room block. One reservation may be made for all rooms.

Hyatt Regency Faxed or Emailed Reservations (only for All-State)

Single School All-State Choir Housing Form

Schools that are not sharing rooms with other schools should use the linked form to arrange for lodging at the Hyatt Regency.

• Faxed or Emailed reservations may be made with a credit card or a check.
• Tax-exempt status can be honored for reservations using a school check or school/company credit card. A Tax-exempt Certificate must be sent to the Hyatt Regency in advance or provided upon arrival.
• Pre-payment of housing costs is expected prior to arrival.
• The Hyatt does not accept purchase orders.
• Schools can book multiple rooms as a room block using the Single School Housing form. One form may be used for all rooms reserved.
• Schools wishing to share rooms MUST complete the Multiple School Housing Survey.

Multiple School All-State Choir Housing Registration (only for All-State)

Schools that are sharing rooms with other schools should complete the above-linked housing survey for lodging at the Hyatt Regency.

Hyatt Regency Room Rates

List of Schools Wanting to Share All-State Housing

Please email tony@kmea.org to request inclusion on the List of Schools Wanting to Share All-State Housing. Schools wishing to share housing must arrange for this with other schools prior to making hotel reservations or submitting housing forms. Directors may wish to access the All-State rosters found online in the KMEA Information Center to determine whether other schools may have uneven numbers of male of female students that would fill out incomplete rooms. Due to time constraints, the KMEA office staff cannot assist with the search for other schools to pair with.